Position Overview:
The Executive Secretary will help to establish procedures and processes to co-ordinate workflow and enable the organisation to function efficiently and effectively. As such, he or she will be well-placed to advance to other roles within the team. The nature, diversity and scope of responsibility will require the frequent use of discretion, initiative and independent judgement.
Key responsibilities
- Establish procedures and processes to co-ordinate workflow, working with other Executive Secretary to determine best practices
- Responsible for the administration of ECNA’s activities
- Organise committee meetings and take meeting minutes
- Organisational help with ECNA events
- Receive and reply to correspondence on behalf of ECNA
- Coordinate schedules with other Executive Secretary
- Assist in setting up, running and packing up of ECNA events
Selection Criteria:
- Versatility, flexibility, enthusiasm and a high-level of self-motivation and initiative, both independently and as a part of a team.
- Advanced level of English communication, both oral and written
- Consistently proactive, taking initiative whenever possible
- Demonstrated organisational and administrative skills with the ability to plan, coordinate and execute tasks and projects through to completion whilst meeting deadlines, balancing competing demands and having a specific attention to detail.
- Ability to work with limited direction to initiate procedures, set priorities and manage tasks. Support as required, including coordinating calendars, diaries and travel as needed.
To apply, please send your resume and one page cover letter to recruitment@ecna.com.au
