Position Overview:
The Executive Secretary will help to establish procedures and processes to co-ordinate workflow and enable the organisation to function efficiently and effectively. As such, he or she will be well-placed to advance to other roles within the team. The nature, diversity and scope of responsibility will require the frequent use of discretion, initiative and independent judgement.
Key responsibilities
- Be responsible for the administration of ECNA’s activities
- Receive and reply to all correspondence on behalf of ECNA
- Direct correspondence to the Co – Presidents where appropriate
- Maintain a copy of ECNA’s documents
- Work with (where appropriate) the President, Publicity Officer and IT Officer to keep members informed via the newsletter or website
- Perform other administrative duties as required
- Help with fundraising and the organisation of the events
- Train and mentor the following year’s incoming Secretary
Selection Criteria:
- Versatility, flexibility, enthusiasm and a high-level of self-motivation and initiative, both independently and as a part of a team.
- Advanced level of English communication, both oral and written
- Consistently proactive, taking initiative whenever possible
- Demonstrated organisational and administrative skills with the ability to plan, coordinate and execute tasks and projects through to completion whilst meeting deadlines, balancing competing demands and having a specific attention to detail.
- Ability to work with limited direction to initiate procedures, set priorities and manage tasks. Support as required, including coordinating calendars, diaries and travel as needed.
To apply, please forward your resume and 1 page cover letter to recruitment@ecna.com.au by 5pm Saturday 2nd October 2010
